Falcons Meeting Notes for November 16, 2023
Taken by Jenny Shonk
Attendees: Sarah FLLS, Jenny FLLS, Jenny SENF, Aimee CORT, Martsje HOM, Liz SPE, Sue NEW, Erica NIC, Nicole WEED, Heidi FLLS, Gayle CATO, Tracy APAL, Erin NEVA, Mary AUB, Sandy AURO, Deb FLLS, Roger POP, Laura TRU, Jen CORT, Fran BERK, Susie LAN.
INTRODUCTIONS & ANNOUNCEMENTS
FLLS Board Meeting Update with Sarah
- Collection grants were approved, up to $2,000 for each library. Excess funds will be evenly distributed to each library that requested funds.
- Minutes will be posted this afternoon, “The Personnel Committee proposed that James Stebbins’ employment be terminated immediately, with the option to resign instead.” James chose to resign. There was no mismanagement of funds. Temp Business Manager will be starting today. Job description was approved and will go out soon.
- If you have immediate financial questions, please call Sarah. If not, please hold off until we have someone in place.
APPROVAL OF MINUTES
- Tracy APAL First
- Sandy AURO Second
2023 BULK COMPUTER BUY INFORMATION
- There has been a delay on remaining computers due to health issues.
- Rex has been coming in to help on a per diem basis.
- Filling the CNS Manager position is very important, but filling the Business Manager position is taking precedence.
POLARIS TRAINING
- When the new CNS manager takes over, they will also take Polaris training back from Jenny. Until that time, Jenny’s schedule will only allow her to provide Item Maintenance training via Zoom (or in-person at the system). She can still offer Polaris assistance via email or phone
- Polaris Videos, password is polari$ for each:
LOST/DAMAGED ITEMS AT OTHER LIBRARIES
- It is a good time to remind all of our libraries to follow proper check-in procedures. It is incredibly important for circulation staff to inspect items that are being checked in, especially if it is another library’s item. Pay attention to the blocking notes and check for pieces/parts/disks, water damage, rips/tears (especially pop-up books), etc. If you do discover an item has damage, we encourage you to add a note to the physical record (Physical Condition field and/or Free Text Block) and also put a little post-it or slip of paper in there so the owning library can be alerted to the damage. The owning library can determine whether or not they need to charge for an item.
- Billing between libraries can get a little complicated. Within certain counties, libraries don’t invoice each other and just call it a wash (our patrons lose/damage your items and vice versa). You can run this report for libraries in other counties: Utilities > Reports & Notices > Custom > Public Services > Patron Financial > AA-Collected Fees Detail or AA-Collected Fees Summary. Note: run the report for ALL libraries to find the fees you’ve collected and what you’re owed.
- This and the One Card, Many Libraries agreement also may be something that needs to be visited when the new CNS Manager gets settled in.
OVERDRIVE CONTRIBUTIONS
- The platform fee is $9,500, which is covered by FLLS and we contribute about $25,000 for purchasing.
- Reminder that letters are due on December 1, but we won’t invoice until 2024.
2024 FALCONS MEETINGS
- The next meeting will be in February, we will keep that on Zoom due to unpredictable weather.
- For the May meeting, we will try hybrid.
OPEN DISCUSSION
- Martsje HOM had trouble contacting a couple libraries by phone. It is important to make sure your hours are correct on your website!
Next meeting is February 15, 2024